COVID-19:
RESPONDING TO THE PANDEMIC

As a company dedicated to the health and wellbeing of underserved people globally, we are deeply concerned about the effects of COVID-19 on the communities we serve. While COVID-19 spreads rapidly, we continue providing our partners with critical services as well as responding to the growing crisis. We are supporting partners in pivoting to enable programme continuity, while also developing new ways of supporting preparedness and response efforts across the globe.

Scope is actively contributing to the Inter-agency Working Group of Reproductive Health in Crises. We are researching and advocating for improved COVID-19 services for vulnerable populations, as well as designing rapid, remote means to co-create emergency responses, facility improvements, and community mobilisation efforts.

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Scope Impact Privacy policies

Scroll down to Stakeholder privacy policy

 

HR PRIVACY POLICY

This Privacy Policy is applicable to Scope Impact Oy marketing for international
development’s (“Scope Impact” or “we”) processing of personal data of employees and
job applicants (data subjects, meaning employees and job applicants, are
hereinafter referred to as “you”).

We process the personal data of our employees to meet our legal and
contractual obligations as an employer. Personal data of job applicants is
processed for recruitment purposes.

Please note that this Privacy Policy only applies to the processing of
personal data carried out by Scope Impact as a data controller and only in a human
resources context.

Occupational health care data is controlled by your occupational health
care provider. Their use of your personal data is covered separately under
their privacy policy.

This Privacy Policy may be updated from time to time. We will not make
substantial changes without prior notice to you.

CONTROLLER’S CONTACT DETAILS

Scope Impact Oy
Company ID: 2210433-7
Address: Käenkuja 3 A, 5th floor, 00500 Helsinki, Finland
E-mail address: info@scopeimpact.fi
Phone: +358406433004
scopeimpact.fi

Contact person: Mia Hytönen, info@scopeimpact.fi
, +358406433004

PERSONAL DATA PROCESSED

Job applicants

We may process the following personal data relating to our job applicants
(“Applicant Data”):

  • full name;
  • photograph;
  • date of birth;
  • gender;
  • address and contact details;
  • application and curriculum vitae;
  • educational and professional background;
  • qualifications and skills (for example language skills);
  • results of any test or evaluation results carried out in connection with
    recruitment;
  • possible consent given by the applicant for storing the data for future
    recruitment;
  • any other information provided by applicant during the recruitment
    process; and
  • communication with us.

Employees

We may process the following personal data relating to our employees
(“Employee Data”):

  • identification information, such as name and title, social security
    number and photograph
  • information needed for payment of salary, such as bank account and tax
    information;
  • information collected during recruitment stage (please see Applicant Data
    above)
  • responsibilities, qualifications, assignments and professional
    development;
  • start and (if applicable) end date of employment;
  • content of employment contract;
  • information on employee stock options and shares and related agreements
    (if applicable);
  • information regarding tracking of working hours and absences;
  • information concerning the employee’s state of health, family or trade
    union membership when necessary for us to fulfil our legal obligations
    (e.g. to coordinate sick leaves or parental leaves); and
  • IT information, such as user credentials, emails, access information,
    device information and associated data.

We only collect information that is either relevant for filling in the
position in question or necessary for the rights and obligations of either
party in the context of establishing or managing an employment
relationship.

SOURCES OF PERSONAL DATA

Primarily we receive personal data directly from you.

During the employment relationship we may collect information about you as
generated through our data systems and from Scope Impact’s other employees such as
your supervisor (e.g. relating to performance reviews) as well as feedback
from Scope Impact’s customers and stakeholders.

When legally allowed, we may also acquire certain information from relevant
authorities or public registers.

During a recruitment process we may, with your consent, contact a reference
you have provided us with, such as your former employer. In this case we
may get some information about you from such reference.

Purposes and legitimate grounds
for processing of personal data

Employee Data is processed to meet our legal obligations as an employer,
such as the arrangement of occupational health care, as well as to fulfil
our contractual obligations based on your employment contract, such as
salary payment.

Applicant Data is processed on the basis of a pre-contractual relationship
at your request and based on our legitimate interests in order for us to
assess the potential grounds for entering into an employment contract with
you.

We also store both Applicant Data and Employee Data for a certain period
based on our legitimate interests in case of litigation, claims handling or
regulatory investigations.

transfer to countries outside europe

Employee Data and Applicant Data is primarily stored within the European
Economic Area.

However, in certain cases we, our service providers and other business
partners may transfer or access personal data outside the European Economic
Area. In such cases we provide adequate protection for the transfers of
personal data to countries outside of the European Economic Area through a
series of agreements with our service providers and business partners based
on the

Standard Contractual Clauses

or through other appropriate safeguards, such as the

Privacy Shield Framework
.

PERSONAL DATA recipients

We do not share personal data with third parties outside of our group
companies unless one of the following circumstances apply:

For legal reasons

We may share personal data with third parties outside our organization if
access to the personal data is reasonably necessary to: (i) meet taxation,
any applicable law, regulation, and/or court order; (ii) detect, prevent or
otherwise address crime and/or security issues.

To authorized service providers

We may share personal data to authorized service providers who perform
services for us within and outside the European Economic Area. Such service
providers are, for example, our accounting and payroll service providers
and data storage service providers.

Our agreements with our service providers include commitments that the
service providers agree to limit their use of personal data and to comply
with privacy and security standards that are at least as stringent as the
terms of this Privacy Policy.

To other business partners

We may also share Employee Data with our other business partners, such as
organizations granting us funding for our research projects (foundations
and non-profit organizations) operating within and outside the European
Economic Area.

Please note, that the abovementioned business partners process the Employee
Data in accordance with their own privacy practices and policies.

For other legitimate reasons

If Scope Impact is involved in a merger, acquisition or asset sale, we may transfer
personal data to the third party involved. However, we will continue to
ensure the confidentiality of all personal data. We will give you notice
when the personal data are transferred or become subject to a different
privacy policy as soon as reasonably possible provided that the transfer
concerns your personal data.

With your explicit consent

We may share personal data with third parties outside of our organization
for other reasons than the ones mentioned before, when we have your
explicit consent to do so. You have a right to withdraw such consent at any
time.

STORAGE PERIOD

We store Employee Data for as long as it is necessary to meet our legal
obligations as an employer or for other legitimate reasons, such as
litigation or regulatory investigations. For example, we are required to
provide you with a certificate of employment on request for a period of
time of 10 years as of termination of your employment relationship.

Applicant Data is stored for recruiting purposes for a maximum of 12 months
as of the delivery of a job application, and after that for as long as
required for legitimate reasons, such as regulatory investigation and
litigation purposes. We generally store Applicant Data for two years after
the recruitment to the position you have applied for has ended.

YOUR RIGHTS

Right to access

You have the right to access your personal data processed by us and to
request a copy of your personal data undergoing processing.

Right to withdraw consent

In case the processing is based on a consent granted by you, you may
withdraw the consent at any time. The withdrawal of consent does not affect
the lawfulness of processing based on consent before its withdrawal.

Right to correct

You have the right to have incorrect or incomplete personal data we have
stored about you corrected or completed.

Right to erasure

You may also ask us to delete your personal data from our systems. We will
comply with such request unless we have a legitimate ground to not delete
the data. Please note that during the term of employment Employee Data is
processed primarily due to legal obligations and therefore we may not be
able to delete it.

Right to restriction of processing

You may request us to restrict processing of personal data for example when
your data erasure, rectification or objection requests are pending and/or
when we do not have legitimate grounds to process your data.

Right to object

You may object to the processing of personal data on grounds relating to
your particular situation if such data are processed for our legitimate
interest. In case we do not have compelling legitimate grounds to continue
processing such personal data, we shall no longer process the personal data
after your objection.

Right to data portability

You have the right to receive some of the personal data you have provided
us with in a structured and commonly used format.

How to use your rights

If you want to use your rights, please contact your supervisor (if you are
an employee) or send us a letter or secure e-mail (if you are a job
applicant).

We may reject requests that are unreasonably repetitive, excessive or
manifestly unfounded.

LODGING A COMPLAINT

In case you consider our processing of personal data to be inconsistent
with the applicable data protection laws, you have a right lodge a
complaint with the local supervisory authority for data protection.

INFORMATION SECURITY

We use administrative, organizational, technical, and physical safeguards
to protect the personal data we collect and process. Our security controls
are designed to maintain an appropriate level of data confidentiality and
integrity.

The personal data stored under this Privacy Policy shall only be processed
on a need-to-know basis. The use of personal data is protected by
appropriate user rights and passwords.

***

This Privacy Policy was updated on 19.2.2019.

STAKEHOLDER Privacy POLICY

This Privacy Policy is applicable to Scope Impact Oy marketing for international
development’s (“Scope Impact” or “we”) processing of personal data of the
representatives of its customers, suppliers, partners and the users of its
website scopeimpact.fi (“Website”). This privacy
policy also applies to Scope Impact’s direct marketing database and the processing
of personal data carried out for the purpose of direct marketing.

This Privacy Policy describes how we process personal data concerning the
users of the Website as well as the representatives of our business
partners, customers, potential customers and suppliers (all the
aforementioned individuals hereinafter “you”).

This Privacy Policy may be updated if required in order to reflect the
changes in data processing practices or otherwise. The current version can
be found on the Website.

Please note that this Privacy Policy applies to processing of personal data
carried out by Scope Impact as data controller.

Controller’s Contact details

Name: Scope Impact Oy
Company ID: 2210433-7
Correspondence address: Käenkuja 3 A, 5th floor, 00500 Helsinki, Finland
E-mail address: info@scopeimpact.fi
Phone: +358406433004
scopeimpact.fi

Contact person: Mia Hytönen, info@scopeimpact.fi, +358406433004

PERSONAL DATA PROCESSED AND SOURCES OF DATA

Personal data

We collect two types of personal data: (i) Contact Information; and (ii)
Analytics Data.

Scope Impact may collect and process the following Contact Information: (i) name
and contact details; (ii) organisation and title (iii) phone number; (iv)
e-mail address; (v) correspondence between Scope Impact and you; (vi) invoicing and
billing information; (vii) marketing opt-outs and opt-ins.

Typically we receive this information directly from you or the organisation
you work for in the course of an engagement with the organisation you work
for. In addition, personal information may be collected and updated from
public sources and registers.

Analytics Data we gather in connection with the use of our Website includes
for example the following data: (i) your IP address; (ii) device and device
identification number; (iii) operating system; (iv) time of visit; (v)
browser type and version; (vi) language setting.

Cookies

We use various technologies to collect and store Analytics Data and other
information when you visit our Website, including

cookies
.

Cookies are small text files sent and saved on your device that allow us to
identify visitors of our Website and facilitate its use and to create
aggregate information of our visitors. This helps us to improve our Website
and better serve you. The cookies will not harm your device or files. We
use cookies to tailor our Website and the information we provide in
accordance with your individual interests.

You may choose to set your web browser to refuse cookies, or to alert when
cookies are being sent. For example, the following links provide
information on how to adjust the cookie settings on some popular browsers:


Safari


Google Chrome


Internet Explorer


Mozilla Firefox

Please note that some parts of our Website may not function properly if use
of cookies is refused.

Web analytics services

Our Website uses Google Analytics and other web analytics services to
compile Analytics Data and reports on visitor usage and to help us improve
our Website. For an overview of Google Analytics, please visit

Google Analytics
. It is possible to opt-out of Google Analytics with the following browser
add-on tool:

Google Analytics opt-out add-on
.

Purposes and legitimate grounds for processing of personal data

Purposes

Personal data is processed by Scope Impact for the following purposes:


To provide our services, run our business and carry out our contractual
obligations

We process personal data in the first place to be able to offer our
services to our customers and to run, maintain and develop our business.
Personal data may be processed in order to carry out our contractual
obligations towards our customers, suppliers and other business partners
and for corresponding with you via email and other communication channels.

For customer and supplier communication and marketing

We may process personal data for the purpose of contacting you regarding
our services as well as to market our services e.g. by sending newsletters
and event invites.

For quality improvement and trend analysis

We may process information regarding the use of the Website to improve its
quality e.g. by analysing any trends in the use of our Website. When
possible, we will do this using only aggregated, non-personally
identifiable data.

Legitimate grounds for processing

We process personal data mainly to pursue our legitimate interest to
maintain and develop customer and business relationships and to run and
develop our business. Furthermore, we process personal data to comply with
legal obligations and in some cases, to comply with our contractual
obligations towards you.

When choosing to use your data on the basis of our legitimate interests, we
weigh our own interests against your right to privacy and e.g. provide you
with easy to use opt-out from our marketing communications and use
pseudonymized or non-personally identifiable data when possible.

You may be requested to grant your consent for the processing of personal
data. When the processing of personal data is based on a consent, you may
withdraw your consent at any time.

Transfer to countries outside europe

Scope Impact stores your personal data primarily within the European Economic Area.
However, we have service providers in several geographical locations. As
such, we and our service providers may transfer personal data to, or access
it in, jurisdictions outside the European Economic Area or your domicile.

We will take steps to ensure that your personal data receives an adequate
level of protection in the jurisdictions in which they are processed. We
provide adequate protection for the transfers of personal data to countries
outside of the European Economic Area through a series of agreements with
our service providers based on the

Standard Contractual Clauses

or through other appropriate safeguards, such as the

Privacy Shield Framework
.

PERSONAL DATA recipients

We do not share personal data with third parties outside of Scope Impact’s
organization unless one of the following circumstances applies:

For legal reasons and legal processes

We may share personal data with third parties outside Scope Impact’s organization
if access to and use of the personal data is reasonably necessary to: (i)
meet any applicable law, regulation, and/or court order; and/or (ii)
detect, prevent, or otherwise address crime or security issues.

To authorized service providers

We may share personal data to authorized service providers who perform
services for us (including data storage, legal, accounting, sales and
marketing services).

Our agreements with our service providers include commitments that the
service providers agree to limit their use of personal data and to comply
with privacy and security standards at least as stringent as the terms of
this Privacy Policy.

To other business partners

We may also share personal data under this Privacy Policy with our other
business partners, such as organizations granting us funding for our
research projects (such as foundations and non-profit organizations)
operating within and outside the European Economic Area.

Please note, that the abovementioned business partners process the personal
data in accordance with their own privacy practices and policies.

For other legitimate reasons

If Scope Impact is involved in a merger, acquisition or asset sale, we may transfer
personal data to the third party involved. However, we will continue to
ensure the confidentiality of all personal data. We will give you notice
when the personal data are transferred or become subject to a different
privacy policy as soon as reasonably possible provided that the transfer
concerns your personal data.

With explicit consent

We may share personal data with third parties outside Scope Impact’s organization
for other reasons than the ones mentioned before, when we have your
explicit consent to do so. You have the right to withdraw this consent at
all times.

Storage period

Scope Impact does not store personal data longer than is legally permitted and
necessary for the purposes set out in this Privacy Policy. The storage
period depends on the nature of the information and the purposes of
processing. The maximum period may therefore vary per use.

Contact Information is typically deleted within a reasonable time after the
organization in question no longer has a contractual or other business
relationship with us.

Thereafter, a part of the personal data relating to you may be stored only
as long as such processing is required by law or is reasonably necessary
for our legal obligations or legitimate interests such as claims handling,
bookkeeping and direct marketing.

We will store Analytics Data relating to the Website for 26 months.

YOUR rights

Right to access

You have the right to access your personal data processed by us. You may
contact us and we will inform what personal data we have collected and
processed regarding you.

Right to withdraw consent

In case the processing is based on a consent granted by you, you may
withdraw the consent at any time. The withdrawal of consent does not affect
the lawfulness of processing based on consent before its withdrawal.

Right to rectify

You have the right to have incorrect or incomplete personal data we have
stored about you corrected or completed. You can have your personal data
corrected or completed by contacting us on the addresses indicated above.

Right to erasure

You may also ask us to erase the your personal data from our systems. We
will comply with such request unless we have a legitimate ground to not
delete the data.

Right to object

You may object to the processing of personal data on grounds relating to
your particular situation if such data are processed for our legitimate
interest. In case we do not have compelling legitimate grounds to continue
processing such personal data, we shall no longer process the personal data
after your objection.

Right to restriction of processing

You may request us to restrict processing of personal data for example when
your data erasure, rectification or objection requests are pending and/or
when we do not have legitimate grounds to process your data.

Right to data portability

You have the right to receive your personal data from us in a structured
and commonly used format.

How to use the rights

The above mentioned rights may be used by sending a letter or an e-mail to
us on the addresses set out above. We may request the provision of
additional information necessary to confirm your identity. We may reject
requests that are unreasonably repetitive, excessive or manifestly
unfounded.

DIRECT MARKETING

You have the right to prohibit us from using your personal data for direct
marketing purposes, market research and profiling made for direct marketing
purposes by contacting us on the addresses indicated above or the
unsubscribe possibility offered in connection with any direct marketing
messages.

Lodging a complaint

In case you consider our processing of personal data to be inconsistent
with the applicable data protection laws, a complaint may be lodged with
the local supervisory authority for data protection.

Information security

We use administrative, organizational, technical, and physical safeguards
to protect the personal data we collect and process. Our security controls
are designed to maintain an appropriate level of data confidentiality and
integrity.

The personal data stored under this Privacy Policy shall only be processed
on a need-to-know basis. The use of personal data is protected by
appropriate user rights and passwords.

***

This Privacy Policy was updated on 31.5.2019.